EXECUTIVE SECRETARY
Job Description
Our client, an integrated communications agency, is looking for an Executive Secretary to assist the CEO in Hong Kong.
Responsibilities:
* Provide professional secretarial and administrative support to CEO
* Act as the internal and external coordinator of all the activities of CEO and senior management
* Coordinate and organize the meetings, prepare agenda, presentation material and, keeping track of post-meeting follow-ups
* Facilitate CEO’s overseas trips including booking tickets, applying visa, compiling travel documents and other preparation and follow up
* Sort and review incoming mails / emails / correspondences and route them to relevant departments;
* Manage the required tasks and provide advices to CEO on activities with external industry parties, government bodies, and board of directors
* Prepare documents to be reviewed and presented by the board of directors, executives, and other activities
* Assist, coordinate and collaborate with internal and external parties on various business activities
* Greet and handle phone calls for CEO tactfully and skillfully
* Organise and prepare presentation materials, reports, and other correspondence including translation, letters and email
* Maintain HR confidential information and ensure sensitive information is handled appropriately with strict confidence;
* Perform ad hoc assignment and projects as required.
Requirements:
* Minimum 3 years of relevant experience.
* Well-versed in Hong Kong Employment Ordinance, PRC other employment-related ordinances
* Diploma holder or above in any disciplines, experience in accounting is a plus.
* Confident IT user, proficient in MS and willing to learn new technology
* Have logical thinking mind, be patient, detail oriented.
* A problem solver, open minded, agile with change and practical
* Fluency in Cantonese and English is mandatory, Mandarin fluency is highly appreciated
If you want to grow and advance your career with a team of professionals in an exciting environment, please send your current CV in word format to cv@asiamediasearch.com, ref #: MH302260
All information collected is for recruitment purposes only and will be treated in the strictest of confidence. (HKEA#76326)
Apply Now for the post of EXECUTIVE SECRETARY
Mention the Reference number ID also which is shown in the job description
